, please spend more than £50Description
Everything a Transport Manager needs to evidence effective management.
A complete, editable document system for road haulage operators, aligned to the DVSA Guide to Maintaining Roadworthiness and the Senior Traffic Commissioner's statutory guidance. Whether you are applying for your first licence, tightening up after a DVSA encounter or preparing for a public inquiry.
- 38 editable documents
- Written for HGV operations
- Instant download
A complete, professional compliance system.
- O-Licence applications demonstrate to the Traffic Commissioner that effective management systems are in place from day one.
- Public inquiry readiness a complete, current document system is your evidence of effective management.
- DVSA encounters & audits walk any examiner through your policies, records and planners with confidence.
- Day-to-day control planners, registers and logs that keep inspections, licences and downloads on schedule.
- Driver standards an issue-ready Driver Handbook with signed declarations for every driver’s file.
- Continuous improvement a built-in annual review cycle with corrective action tracking.
All 38 documents.
Every document in the pack, organised as you will find it in the download.
Handbooks, the heart of the systemThe two master documents that tie everything together
- Operator Handbook your master compliance manual: licence undertakings, responsible people, the full document map, maintenance and drivers’ hours systems, audit cycle and public inquiry readiness
- Driver Handbook issued to every driver: licensing, daily walkaround checks, drivers’ hours and tachographs, loading and load security, health and eyesight, driving standards at work and in private driving, incidents and security, ending in a signed driver declaration
Vehicle & maintenance policies (9)Roadworthiness from first use to disposal
- Servicing & Roadworthiness Policy: inspection intervals, brake performance assessment, MOT and contractor management
- Daily Walkaround Check Policy
- Fleet Management Policy
- Tyre Management Policy
- Vehicle Safety Equipment Policy
- Safe Loading Policy
- Insurance Policy
- Vehicle Excise Duty Policy
- Fuel, Emissions & Air Quality Policy
Driver & people policies (10)From recruitment to refresher training
- Drivers’ Hours & Working Time Policy: full limits tables for assimilated and GB domestic rules
- Driver Induction Policy
- Continual Professional Development Policy: Driver CPC and Transport Manager refresher planning
- Health & Eyesight Policy: medicals, eyesight checks, drugs and alcohol
- Driving Standards Policy
- In-Vehicle Communication Policy
- Infringements Policy: analysis, debriefs and escalation
- Responsible People Policy
- Staffing & Resources Policy
- Whistleblowing Policy: not found in most competitor packs
Operations & governance policies (13)Licensing, records, routing, security and review
- Annual Compliance Review Policy
- Operator Licensing Policy: undertakings, operating centres and 28-day notifications
- Records Management Policy
- Legal Updates Policy
- Communication Policy
- Complaints Policy
- Health & Safety Policy (Transport)
- Routing Policy: bridge strikes, weight limits and clean air zones
- Traffic Collisions Policy
- Subcontractors and Haulage Partners Policy: vetting, insurance checks and monitoring of hauliers who move goods on your behalf
- Specialist Operations Policy: abnormal loads, ADR, lifting, refrigerated and waste
- Operational Security Policy: including clandestine entrant prevention
- Counter Terrorism Policy
Forms & stationery pack (6 forms)Print-ready working forms for daily compliance
- Daily walkaround check: 18-point checklist with nil-defect recording
- Vehicle defect report with rectification sign-off
- Driver licence check record
- Drivers’ hours infringement debrief
- Collision / incident report: including bridge strike duties
- Driver induction checklist
Risk assessment package (6 assessments)Transport-specific, with a 5×5 scoring matrix
- Driving at work (on-road operations)
- Loading and unloading
- Coupling and uncoupling
- Yard and workplace transport
- Vehicle maintenance activities
- Lone working and night operations
Excel management tools (2 workbooks)The registers and planners that run your operation
- Fleet Operator Master Spreadsheet vehicle register, 52-week safety inspection planner, driver register, licence check log, tachograph download log and training matrix, with overdue dates flagged automatically
- To-do, Status & Review Tracker implementation checklist for all 38 documents, a corrective action log and a 21-point annual review checklist
Built for haulage operators.
New applicants
Show the Traffic Commissioner a credible, complete management system with your O-Licence application.
Established operators
Replace scattered, out-of-date paperwork with one consistent, version-controlled system.
Operators who subcontract
Using other hauliers to cover peaks or specialist work? The subcontractor policy covers vetting, insurance checks and ongoing monitoring.
From download to compliant.
Purchase and download instantly
One zip file containing all 38 documents in Word and Excel format
Customise to your operation
Amber callouts in every document show exactly what to adapt; bracketed fields take your company details
Approve, issue and review
Sign off each document, brief your team, and let the tracker keep the whole system in date
Restricted Licence Support.
Monthly support from our compliance team by Teams, phone and email, with the Restricted pack included.
Operator licence applications.
Full application management for Standard National, International and Restricted licences.
Licence review & evaluation.
An on-site audit of your systems and records against Traffic Commissioner standards.
Evidence effective management from day one.
38 editable documents, instant download.
Written for road haulage and HGV operators of any size. Dedicated Passenger Transport and Restricted Licence editions are available separately. Requires Microsoft Word and Excel or compatible software. This pack provides template documentation and is not a substitute for professional advice on a specific licensing matter.
